• An Administrator is required for the system.  The Administrator is the only user who can perform system tasks such as adding users to the system and maintaining master system information.
• User logins with encrypted passwords are standard
• Purchase Orders can now be now be printed as Laser Forms freeing the user from preprinted forms
• Inquiries of historical information can now be displayed or printed in a date range.
• The Vendor Contact system is available while in the Purchase Order System.
   

AccountiX Purchase Orders
Purchase Orders provides a complete purchase order processing system with inventory. It tracks goods and services 
ordered, automatically updates vendor and inventory account balances and supplies a variety of reports.

• Prints purchase orders and handles receiving
• Allows customer drop shipments and prints material receipts schedules
• Reports inventory reordering and backorders, along with purchase order status by item, vendor and buyer
• Displays or prints up to 24 months of vendor and 36 months of item purchase histories
• Effects mass cost/price changes for selected inventory groups
• Business Status Report performs real-time financial data reporting for nearly 30 key business measurements, including Open Purchase Orders and Period-to-Date Orders
• Vendor and inventory balances are automatically updated with each transaction entered
• Provides warning when a vendor's balance exceeds available credit limits
• Generates recurring purchase orders
• All system-generated reports can be displayed in scrolling windows, saved to a file or sent to a printer
• Links with Accounts Payable to track liabilities and generate payments
• Select vendor records according to full or partial customer ID, telephone number or from pick lists
• Automatically records receipts for entire purchase order or line- by-line
• Allows cost edits on a line-by-line basis
• Accepts multiple suppliers for each inventory item
• Allows special purchase orders for bids or estimates
• Displays On-Hand Quantity, On-Order Quantity and Available Quantity during each purchase order entry
• Allows cancellation of open quantities after receipt entry
• Provides system-wide data entry verification
• Allows addition of new vendors and inventory items during purchase order entry
• Supports automatic or manual purchase order numbering.
• Can be used separately or linked with Accounts Payable.
• Shares information with Accounts Receivable and Sales Orders

• Backorder Report (Summary & Detail)
• Business Status Report
• Inventory File Report
• Inventory Folder Labels
• Inventory On Hand
• Inventory Status
• Inventory Suppliers
• Inventory Transfer
• Open Orders
• Physical Inventory Sheets
• Purchase Orders (on pre-printed forms)
• Receipts (Summary & Detail)
• Recommended Reorders
• Recurring Purchase Orders
• Status Report (by PO, Vendor, Item & Requisition Number, and Request Date & Department)
• System Comments
• Vendor File Report (Summary & Detail)
• Vendor Labels

• Maximum number of companies: 99
• Maximum number of departments: 999
• Maximum number of inventory items: Limited only by disk space
• Maximum number of vendors: Limited only by disk space
• Maximum YTD purchase from vendor: $9,999,999.99
• Maximum purchase order amount: $9,999,999.99
• Maximum credit limit: $9,999,999.99
• Maximum purchase discount: 99.999%
• Maximum payment discount: 99.999%
• Maximum sales tax rate: 99.999%
• Maximum Current Vendor Balance: $9,999,999.99
• Maximum Unit Cost: $9,999,999.99
• Maximum Order Quantity: 9,999,999
• Costing Method: Weighted Average
• 6 character vendor ID
• 35 character vendor name
• 15 character inventory
• 35 character inventory description
• 24-month purchase history
• 36-month inventory history
• Up to 11 levels of password protection
• On-line inquiries available on: purchases, orders, receipts, shipments, invoices, adjustments, payables, and checks
• 390 character notes (6 lines x 65 characters) available for vendors and inventory items: Number of notes Limited only by disk space
• PO line items include item number, description, order quantity, unit cost, requisition number (5 characters), department (3 characters), required date, taxable flag, sales tax rate & amount, and extended cost